Executive Assistant / Office Manager Job at Career Group, Palo Alto, CA

Mi8vb0hvZGVZQUxjNE10VzdDdzBqdlFkdGc9PQ==
  • Career Group
  • Palo Alto, CA

Job Description

Executive Assistant / Office Manager – AI Startup

Location: Downtown Palo Alto, CA | Onsite 5 Days a Week

Type: Full-Time

We’re partnering with a fast-growing AI startup to find a proactive, organized, and energetic Executive Assistant / Office Manager to support their leadership team. This is a high-impact role where you’ll get exposure to every part of the business—from recruiting and operations to culture-building and process improvement.

What You’ll Do:

  • Provide comprehensive support to the CTO and Co-Founder
  • Manage the office and internal operations: vendor coordination, office supplies, workspace, and processes
  • Own email management and high volume calendar scheduling, including external meetings
  • Support light PA duties and occasional travel coordination
  • Help maintain company culture through events and team initiatives
  • Assist with recruiting: coordinate and greet candidates and schedule interviews
  • Serve as a central point of communication for cross-functional teams

What We’re Looking For:

  • 5–10 years of experience supporting SVP-level or higher executives, ideally in a startup or AI company
  • Highly organized, detail-oriented, and skilled at process management
  • Excellent communicator: proactive, approachable, and collaborative
  • Comfortable working in a fast-paced startup environment
  • Tech-savvy: Google Suite, AI platforms, Gemini, ChatGPT, Notion, Slack

Compensation & Benefits:

$150,000–$180,000 yr

  • Equity, bonus, and benefits package, PTO

If you thrive in a startup environment, love keeping things running smoothly, and want to work closely with founders and a small, growing team, we’d love to hear from you!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Job Tags

Full time, Start working today

Similar Jobs

JCC Greater Boston

Pool Lifeguard (Part Time) Job at JCC Greater Boston

 ...Bostons mission, vision, and values including through personal role modeling Attend JCC meetings, and actively participate in and...  ...Through our network of early learning centers, day camps, regional teen and family programs, health and wellness offerings, and adult... 

Coeur d'Alene Resort

Overnight Laundry Attendant - CdA Resort Job at Coeur d'Alene Resort

Now Hiring: Overnight Laundry Attendant Keep our linens fresh and ready while working the quiet overnight shift About Coeur d'Alene Resort: Our upscale resort is known for exceptional guest service and pristine accommodations. We are looking for a dependable Overnight...

YMCA of Florida's First Coast

Youth Leader - Teens - Johnson YMCA Job at YMCA of Florida's First Coast

 ...Development is hiring energetic, outgoing people to work in our teen programs. Provides direct supervision of a group of teens. Provides...  ...needs of both the individual child and the group. ~ Models appropriate interactions with the children individually and in groups... 

Career Group

Personal Assistant Job at Career Group

 ...Personal Assistant A prestigious hedge fund with a wonderful company culture is seeking a Personal Assistant in an in-office, concierge style role. This role will support up to 4 senior level executives, partnering with their EAs. Salary is commensurate with... 

NeighborHealth Center

Family Medicine Physician Job at NeighborHealth Center

 ...NeighborHealth Center, a nonprofit community health center/FQHC in Raleigh, NC, seeks a Family Medicine Physician (MD or DO). This role is a full-time, on-site position. Position Summary Physicians provide professional comprehensive medical services for NeighborHealth...