Job Description

Facilities/Office Coordinator

A global real estate firm is hiring for an Office/Facilities Coordinator to work at their NYC HQ. The coordinator will be responsible for supporting the day-to-day facilities and manages vendor coordination, space planning initiatives, and office operations in a fast-paced environment.. The ideal candidate is organized, responsive, proactive and professional.

Compensation commensurate with experience : $65-70k + discretionary bonus + paid overtime + excellent benefits package, they have breakfast daily/snacks and great perks

In office Monday – Friday in Midtown NYC working 9am-5pm

Qualifications:

• 1+ year of relevant larger, corporate office experience
• Polished/professional and buttoned up – not wearing a suit, but business casual/professional
• BS/BA degree required
• Someone who operates well in a very fast paced culture
• Must be Type A personality – very strong attention to detail
• Must be very proactive - someone who will see an issue or a problem that needs fixing and get it fixed and solved and take ownership

Responsibilities include:

• Manage facilities work and building-related service requests and maintain a list of all maintenance items that need to be completed
• Conduct regular office walkthroughs to ensure our facilities meet the firm’s high standards and perform frequent checks of high visibility areas
• Liaise with external vendors for maintenance, office improvements, and special projects
• Support space planning initiatives
• Coordinate with reception for visitor seating requests and conduct office tours for new hires
• Receive requests and delegate appropriately across engineering, mailroom, reception, and vendor teams
• Partner with internal affiliate groups to plan and execute office-wide events and programming
• Organize, schedule, and manage in-office events including happy hours, lunch events, and employee engagement initiatives
• Coordinate with external vendors and internal stakeholders to ensure seamless event execution
• Manage end-to-end event logistics including space setup, catering, communications, day-of coordination, and post-event breakdown and restoration

Please submit your resume to apply!

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