Personal Assistant Job at Sanford Barrows Group, Miami Beach, FL

M3Y3ckdJVlFaUURjNHM1ZDVDNDhoZm9lc0E9PQ==
  • Sanford Barrows Group
  • Miami Beach, FL

Job Description

Overview

We are seeking a dedicated and organized Personal Assistant to provide comprehensive support to a high net-worth household. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring that daily domestic operations run smoothly for the family and their private residence. This role requires resourceful skills, attention to detail, and the capacity to manage multiple tasks efficiently.

The work schedule for this opening will require weekend hours example:

  • Sunday through Thursday or Saturday through Wednesday work schedule
  • Working shifts starting at 9am and 12pm are required, the working shifts will alternate as the needs within the residence change
  • Must be able to travel for extended periods

All qualified applicants will possess a valid driver's license & passport and will be required to pass a pre-employment criminal background check. The position requires 25% travel when needed (domestic/international) with the family.

Duties

  • Manage and coordinate all domestic staff work schedules, process domestic weekly payroll, track monthly domestic budget and process payment for internal bills using QuickBooks Online
  • Coordinate domestic/automotive maintenance/repair schedules, catalog art work, furniture, jewelry, errands and ad-hoc projects and arrange travel plans for domestic and international travel
  • Assist with event planning, coordinating logistics, and ensuring all details are executed flawlessly
  • Proofread internal communications for accuracy and clarity before distribution to domestic staff
  • Perform clerical duties such as filing, data entry, and maintaining records
  • Coordinate projects by tracking progress, deadlines, and deliverables to ensure timely completion
  • Support various administrative tasks as needed to enhance overall productivity within the household

Qualifications

  • Proven experience as a Personal Assistant working within a private residence
  • Strong proficiency with MS Office and QuickBooks Online
  • Excellent customer service skills with a friendly demeanor
  • Experience in event planning is preferred but not mandatory
  • Exceptional proofreading skills with attention to detail
  • Ability to manage multiple tasks effectively while maintaining organization
  • Strong communication skills, both written and verbal
  • A proactive approach to problem-solving and project coordination

Job Tags

Shift work

Similar Jobs

Whim Hospitality

Night Auditor for Boutique Resort Hotel Job at Whim Hospitality

 ...Night owl with warmth : Your calm presence reassures guests, even at 2 AM. Tech-savvy organizer : Fluency in Microsoft Office and hotel systems (bonus points if you dream in spreadsheets). A team player : Ready to support housekeeping or culinary teams when the... 

WVU

Surgical Scheduler- Neurosurgery Job at WVU

 ...admission testing done or ordered within the department.**MINIMUM QUALIFICATIONS:****EDUCATION, CERTIFICATION, AND/OR LICENSURE:**1. High school graduate or equivalent. 2. State criminal background check and Federal (if applicable), as required for regulated areas.**PREFERRED... 

TEXASCONNECT INC

Utilization Management RN (Hybrid) Job at TEXASCONNECT INC

Department: Managed Services This position will be hybrid in the Dallas, Texas area. Relocation assistance is available There are 6 open positions for this role. The Utilization Management (UM) RN performs utilization review activities, including, but not limited... 

GM Hill Engineering

Superintendent (Triple Hat) Job at GM Hill Engineering

 ...Position Summary We are seeking a highly skilled Superintendent (Triple Hat)to lead on-site field operations on federal construction projects. This role combines the responsibilities of Superintendent , Site Safety and Health Officer (SSHO) , and Quality Control... 

Portage Point Partners

Managing Director, Transaction Advisory Services Job at Portage Point Partners

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently...